Work From Home Office Space

New to Working from Home? Here are some tips to help you get started.

It is hard to work from home. Sometimes it’s hard to work in an office. Either way, if you are just beginning to work from home, it is important to try to set a structured at-home-working environment. Here are some tips that can help you transition.

Tip 1: Keep to a schedule

It’s easy to wake up later than normal, and work in your PJs, see that you can throw a load of laundry in, or make a larger breakfast than normal, but these things can distract you from being able to work and do your job.

Create a plan as to when you do certain normal job related tasks. Check your email from 8:00 a.m. until 8:30 a.m., make important phone calls between 9:00 a.m. and 11:00 a.m., schedule work meetings around 1:00 p.m., and remind your co-workers to stay on task. It’s easy to feel alone when working from home or distant from your co-workers. Start a chat group in Google Hangouts or email provider and check in with them. Ask how they are and how they are managing. Share tips and tricks for daily tasks. Ask them what they are binging on Netflix. Create an open line of communication while working from home.

Download our work schedule template. Use this schedule to create your own. Remember, each day of the week might have a different schedule.

Tip 2: Clean out the clutter

Is your desk or office dusty, full of paperwork or old crafts you were going to get too? Is a catch all place? Having a clean, decluttered place to work from helps your mind stay clean and decluttered. Having space around you without tons of paperwork or dust, helps you feel more productive. Take an hour today and clean your office space so that you want to work from that space.

Try not to have normal everyday items near or around your office space. What we mean by this is, don’t have laundry hanging near you or kids toys or old crafts. These things distract you from getting the job done. If you wouldn’t have it at work, try not to have it near your at-home office space. This is within reason because we know that it is still your home and homes only have so much space.

If possible, set your office space to be close to a window. It is easy to feel claustrophobic in a space with only walls and it doesn’t help you to daydream. Sitting next to a window, helps you stare out the window and create and dream. It also makes your office space feel bigger. If you are looking to make your office feel bigger, try adding mirrors around your office. Light reflects off mirrors and makes a room feel bigger than it is.

Tip 3: Play music

Set up a Pandora or a YouTube radio station that helps you stay happy and focused. Playing music helps boost our moods and helps us get into the spirit of working. Check out our motivation playlist on YouTube.

Tip 4: Remind your family that you are working

It’s easy for your family to see that you are home. They might continuously ask for things and talk to you. Put your foot down early and remind them that you are working between 8:00 a.m. and 5:00 p.m. If it helps, put a white board on your door and write your schedule on it so your family knows what you are doing. Put on the white board when your breaks are so your family knows when it is okay to talk to you.

Whiteboard Door Message

Tip 5: Be honest about your strengths and limitations and ask for support when you need it.

At first, you are all powerful. “I am at home and I can accomplish everything!” But in time, you realize, it’s hard and you’re not accomplishing anything. Be honest about what you are good at doing and accomplishing, and note what you are struggling with. Even daily tasks that were easy for you to complete at work, may now be hard to complete at home. Ask for help. Ask for advice. Those of us who have been working from home for years, struggled with this task at first too. It is okay to ask for help with things you are struggling with. In today’s technology, there might be an app that will help you complete tasks that were once easy for you. Many know of apps or tips and tricks that can help, but you have to ask for help. Be honest here.

Tip 6: Set up your electronics

This can probably be the hardest as it depends on what type of job you have and what types of electronics you might need. Make all your essentials organized on your desk and keep in mind ergonomics. Many who work from home, try to use their laptops and set it on their desk. This causes them to aim their neck downward. This can cause strain on your neck or other body parts. Make sure you are in a comfortable position that will support your body so that it doesn’t hurt. It is okay to move and work at a desk with a chair, then to a couch or reclining chair, but don’t get too comfortable on the couch because this is not good for your posture and will add to back pain weeks down the road. Take turns with where you work from and keep in mind your health and your bones, and muscles.

Don’t forget about your Internet speed. If you have kids at home who are also on their electronics or maybe your spouse uses the internet for work too, you may need to increase your internet speed especially if you and your family are streaming things at the same time.

Ergonomics

Tip 7: Try to adapt to working offline

It is easy to get caught up on all the resources that go with working online, but sometimes, it is nice to take a break from technology and remember the good ole-days of using pens and paper. Now, we are environmentalists here at CLV, and believe in conservation, but if you can switch from using your computer to using an Ipad for writing, try that and get away from the computer every so often. Schedule walking meetings and phone calls. If able, take a pair of headphones and your cell phone and head outdoors for a walking meeting. This way, you get away from staring at a screen to relaxing your eyes and even your mind. It is amazing what a short walk can do and how it can motivate you once you get back to your office space.

Tip 8: Eat healthy

Snack healthy. Have healthy snacks near your office space so it doesn’t tempt you to go to the kitchen and eat the unhealthy things in your pantry. It’s so easy to work from home, get up and head to the kitchen, and snack on anything you have. Our biggest advice here is to meal prep and avoid the kitchen if possible. Don’t forget to drink lots of water. Keep your Brita Pitcher on your desk filled up. View these healthy snack options.

Tip 9: Consider necessities that you might never have thought about before

You will need these things below because your employer does not supply these things in your own home:

  • Toilet paper
  • Paper towels
  • Bathroom soap
  • Coffee and tea

Tip 10: Remember:

Your home office space and supplies are a tax write off. Keep a folder or file of all your receipts of things that were purchased for your home office.

These things include:

  • Pens
  • Pencils
  • Paper
  • Markers
  • Paperclips
  • Rubberbands
  • Stapler and staples
  • Glue
  • Tape
  • Personal computer, personal ipad, personal cell phone, keyboard, mouse, headphones, microphones, webcam
  • The room itself
  • Wi-Fi bill (only a portion of this can be claimed), CAT cables
  • Electric bill (only a portion of this can be claimed)
  • Ect.

Tip 11: Don’t forget to do normal waking up tasks

Doing normal waking up tasks helps you remember that you are about to begin your job. Do your hair and makeup, dress up, shave, brush your teeth, wash your face, take a shower. Doing these things makes you feel as if you are heading to work in an office and reminds you to be professional.

You can do it!

Working from home has its benefits, but it is hard to establish a routine that sticks. It takes 21-days to break and set a habit. If today is day one for you, then there are only 20 more days. You can do it!

Collaboration Applications and Programs

  • Slack (group project collaboration)
  • Basecamp (group project collaboration)
  • GoToMeeting (digital meetings)
  • Zoom (digital meetings)
  • FaceTime (Apple devices for digital meetings)
  • Skype (digital meetings)
  • Google Hangouts (digital meetings, chatting service, screen sharing options: Free for anyone with a gmail account)
  • Google Meet (video chat service for large groups with screen sharing)
  • Google Calendar
  • Google docs, sheets, and slides (create documents, spreadsheets, and slide shows with a free account)
  • Microsoft 365
  • Microsoft Teams

Please send us ones that you use and we will add them to our list to help others.